A supplier quote, an order raised on site, a part delivery and an invoice in the office. They are all part of the same purchase. Contractable connects that story to the work and its budget, then to your financial system — with the handoffs configured around the way your team buys.
Consider an electrical contractor ordering fittings for a commercial fit-out. The estimator has an allowance. The supervisor needs the materials. The supplier delivers part of the order. Accounts receives an invoice two weeks later.
Each person has a piece of the story. The commercial risk sits in the gaps: an order nobody allowed for, a shortage nobody followed up, or an invoice coded to the project without identifying the work that used it.
Construction purchasing software needs to preserve that connection from the first request through to the accounts. In Contractable, a priced order raised against a task creates a known commitment. A linked invoice moves the invoiced portion into actual cost; the unbilled balance remains committed. You can question the cost while the job is still running.
At the trade counter, a supervisor can capture a purchase against the project and associate the work where their permissions allow. One supported mobile workflow reserves a PO number for the office to complete. Another team may give authorised supervisors more responsibility for attribution and cost.
When materials arrive, the crew can record the goods receipt and photograph the docket. The office has the job context and evidence to check the order, investigate shortages and process the invoice. A draft number or a delivery photo alone is not a priced commitment or a posting to the accounts.
During onboarding, we map who requests, who completes the order, who has purchasing authority and who reviews invoices. We demonstrate the supported steps against your own process and scope any gaps before agreeing the work. See the mobile purchasing workflow →
Your documents should look like your business. We can customise and configure your purchase-order and work-order templates to match your brand style — letterhead, colours, typography and layout. During setup, we check the available document fields and test a merged example from your account, so the finished document is useful to the supplier or contractor receiving it.
The budget is involved from the start, not just at invoice time. Keep the scope, supplier or subcontractor, order reference and task attribution connected as the purchase moves between people.
Your general ledger stays in Xero, QuickBooks or MYOB. Contractable holds the project detail; the configured integration passes across the agreed transactions. We confirm the accounting edition, coding and review steps during setup. See what stays in each system →
Use RFQs to set out the materials or subcontract scope you need priced. Review the returned price, inclusions, exclusions and delivery requirements against the work and its allowance before deciding what to buy.
Raise a supplier PO or subcontractor WO against the relevant task. A priced order commits its known value to that work. Keep the agreed scope and reference with the order so the invoice can return to the same place.
Record what arrived and retain the delivery docket. Give the office evidence to check partial deliveries, shortages, returns and items still outstanding. For subcontract work, review evidence of the work completed against the agreed scope.
Attribute the invoice to the order and task, then review it against the purchase and receipt records. The invoiced portion becomes actual cost and the unbilled balance stays committed. Post the agreed transaction to your accounting system through the configured integration.
“With our suppliers putting prices up by over 30%, jobs can go bad quickly. With Contractable, we can actually model the cost changes & track the effect on our live project budget while the job’s running, not after it’s too late.”
Dennis Hastie
Director
Denam Services
“Having an end-to-end Project Operations Delivery System has been a game-changer for how our estimating, finance and in-field teams collaborate and build an accurate picture of job health.”
Dermot Mulchaly
Project Manager
Skycloud Systems
“When so much time and energy go into building out detailed bids and securing work, it can be so deflating to manage project delivery when unforeseen events pull the profit margins into negatives. After implementing Contractable, no project ever feels out of control or off track.”
Matthew Giffney
Director
Epic Landscape Designs
The practical details: when a cost is committed, what the mobile record means and where your accounting system takes over.
Bring an example from your business and tell us which financial system you use. We will walk from the RFQ through the order, receipt and invoice to the project budget and accounting handoff — then show how the process can fit your team.
